Facilities

The following is prohibited:

1. Horseback riding or walking of horses or dogs.
2. Carrying and use of firearms or explosives.
3. Use of bows and arrows.
4. Flying of model airplanes or rockets.
5. Operation of motor vehicles, motorcycles, mini-bikes, go-carts, scooters, jeeps or any other unauthorized vehicle on lawns playing fields, tracks or grounds.
6. Dumping of refuse.
7. Alcoholic beverages.
8. Use of playing fields without proper permits. No playing allowed on the High School football or soccer fields.
9. Trespassing or loitering during night hours.
10. Golfing.
11. Feeding of birds.
12. Smoking in school buildings or on school grounds.
13. Barbecuing.

Building and Field Use Application Process

1. Obtain an application packet from the Facilities Office 60 days or more before the event.

2. Complete all required information on the Application for Building and Field Use form, Exhibit 1500-E.2.

3. Submit application to the Facilities Office. (The Facilities Office will notify the applicant if the date is available and forwards the application to the requested building for review by the Building Principal, Head Custodian, and Security Supervisor.)

4. Once the building administrator returns the application, the applicant will be notified of the review status. If the Building Principal has authorized the use of the building, proceed with the following steps listed below:

• Obtain a Certificate of Liability Insurance in accordance with the requirement on the attached supplement.
• Coverage must be “Primary and Non-Contributory in favor of the District.”
• Complete Hold Harmless agreement.
• Submit a Certificate of Liability Insurance, Hold Harmless Agreement, and a $500.00 security deposit to the Facilities Office.
• A security deposit of $1,000 is required to use the WMS auditorium, WMS boy’s gym, WHS auditorium, and gym.
• The deposit will be returned after the function date.
• If there are any extra hours worked by district employees above the calculated fees paid, they will be deducted from the deposit.

5. The Facilities Office will forward the application to the Superintendent for the Board approval. Approval by Board will occur at the Board of Education Action Meeting, on the third Wednesday of each month.

6. The Facilities Office will contact the applicant after the Board of Education Action Meeting and verify approval or disapproval.

7. Upon approval, the applicant must submit all fees to the Facilities Office in a reasonable time before function.

8. No function will be allowed until all he above requirements are completed

Download Application Here

INSURANCE AGREEMENT - USE OF FACILITIES (INCLUDING ATHLETIC & RECREATION CAMPS) 

1.  Notwithstanding any terms, conditions , or provisions, in any other writing between the parties, the facility user hereby agrees to effectuate the naming of the District/BOCES as an Additional Insured on the facility user's insurance policies, except for workers' compensation and N.Y. State Disability insurance.

2. The policy naming the District as an Additional Insured shall:

a. Be an insurance policy from an A.M. Best A-rated or better insurer.

b. State that the organization's coverage shall be primary and non-contributory coverage for the District/BOCES, its Board, employees and volunteers. It is   the intent of this agreement that Additional insured status shall cover and extend to property and facilities including, but not limited to all areas identified in the application and/or permit, and sidewalks, walkways, parking lots, entrances, stairs, and all other areas incidental to and/or connected with the use of the premises.

c.  Additional insured status shall be provided by standard or other endorsements that extend coverage to theDistrict/BOCES (CG 20 26) or equivalent. The decision to accept an endorsement rest solely with the District/BOCES. A completed copy of the endorsements must be attached to the Certificate of Insurance.

3.     a.  The certificate of insurance must describe the services provided by the facility user that are covered by the liability policies.

4.     The facility user agrees to indemnify the District/BOCES for applicable deductibles and self-insured retentions.

5.     Minimum Required Insurance:

a. Commercial General Liability Insurance

$1,000,000 per occurrence/ $2,000,000 aggregate, with no exclusions for athletic participants.

b. Automobile Liability (When an organization’s vehicle is brought onsite)

$1,000,000 combined single limit for owned, hired, borrowed and non-owned motor vehicles.

c. Workers' Compensation and NYS Disability Insurance (For Organizations With Employees)

Statutory Workers' Compensation (C-105.2 or U-26.3); and NYS Disability Insurance (DB- 120.1)for all employees. Proof of coverage must be on the approved specific form, as required by theNew York State Workers’ Compensation Board. ACORD certificates are not acceptable. A person seeking an exemption must file a CE-200 Form with the state.  The form can be completed and submitted directly to the WC Board online.

d. Umbrella/Excess Insurance

General Use
$1 million each Occurrence and Aggregate. Umbrella/Excess coverage shall be on a follow-form basis over the required General Liability coverage.

Athletic and Recreational Camps
$5 million each Occurrence and Aggregate. Umbrella/Excess coverage shall be on a follow-form basis over the required General Liability coverage.

Carnivals and Firework Displays, etc.
$10 million each Occurrence and Aggregate. Umbrella/Excess coverage shall be on a follow-form basis over the required General Liability coverage.

6. The facility user acknowledges that failure to obtain such insurance on behalf of the district constitutes a material breach of contract. The facility user is to provide the district with a certificate of insurance, evidencing the above requirements have been met, prior to the event.

Updated 6/23/2020

BUILDING USE

Room (Up to 8 consecutive hours)	Room Fee	Maximum Occupancy
General Classrooms, Drexel, Park & Dryden Libraries	$135.00	25
WHS and WMS Libraries	$270.00	100
WHS and WMS Cafetarias	$405.00	165
Elementary Cafeteria/Gyms & WMS Girl’s Gym	$337.00	200
Elementary Auditoriums	$405.00	275
WMS Auditorium*	$675.00	600
WMS Boy’s Gym*	$2,700.00	548
WHS Auditorium*	$6,750.00	1,000
WHS Gym*	$2,700.00	702

*A security deposit of $1,000.00 is required. All other rooms, $500 security deposit.

 

Custodial Services (includes benefits)	Hourly Rate (Minimum of 4 hours)
Regular Time	$48.65/hr
Overtime	$75.56/hr
Double Time (Sundays and Holidays)	$98.29/hr

Note: A minimum of two (2) hours will be allotted for opening and closing building and clean up.

 

Security Services (includes benefits)	Hourly Rate (Minimum of 4 hours)
Regular Time	$32.23/hr
Overtime	$48.35/hr
Double Time (Sundays and Holidays)	$64.45/hr
Security Supervisor Regular Time*	$35.45/hr
Security Supervisor Overtime*	$53.18/hr
Security Supervisor Double Time*	$70.90/hr

*Security Supervisor Services per hour 10% above Security Services

NOTE: A minimum of one (1) hour will be allotted for before and after the event covered.

 

FIELD USE

Community Activities by Business & Community Groups (non-student related)

• Seventy-five percent (75%) or more of the group/team must be Westbury school district residents
• A complete roster of team including all names, addresses, and telephone numbers

Fees are as follows:

• $880.00 for the season, plus
• $88.00 for each game/event
  
  ​Field toilets are no longer available at the high school and middle school fields. Portable toilets must be supplied by all groups/teams using the fields throughout the District.

SPECIAL NOTE: Football and soccer fields at the high school and the soccer field at the middles chool are for the use of the Westbury School District athletic and physical education programs ONLY.  These fields will not be given out to any organization. Applications submitted for the football field at themiddle school will be reviewed and approved on a case by case basis.

 

PARKING LOT USE

Building	Lot Fee	Spaces
Administration Building	$300.00	150
Drexel Avenue Elementary School	$120.00	60
Dryden Street Elementary School	$120.00	60
Park Avenue Elementary School	$190.00	95
Powells Lane Elementary School	$190.00	95
Westbury High School – North Parking Lot	$500.00	250
Westbury High School – South Parking Lot	$500.00	250
Westbury Middle School	$250.00	125